Communication in Organizations Bullet Points essay sample

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Communication in Organizations

Communication in organizations is one of the complex and strategic activities, which faces various problems;

It is the process of creating and exchanging messages within the network of independent relationship to cope with environmental uncertainty;

It is a critical key to effective communication management;

Both upward and lateral communication are requisite for the proper functioning of organization;

Creating and exchanging messages throughout organization as part of organizational communication;

Language modality of the message: verbal and nonverbal;Intended receivers of the message: internal and external message systems;

Methods of diffusion: the way how messages are being spread;

Software methods – depend on one’s individual abilities and skills – thinking, writing, speaking and listening;

Hardware methods – depend on electrical or mechanical power to make them function and use technologies;

Purpose of flow: why messages in organization are being sent and received;

Task messages – related to issues of specific concern to the organization;

Maintenance messages – policy and regulation messages;

Human messages – directed at attitudes, morale, satisfaction and fulfillment of people within organization;Innovation messages – enable the organization to adapt in changing environment;

Challenges for successful communication:

Lack of congruence between the sender (speaker) and receiver (listener) as a limit for interaction effectiveness;

The reason is the lack of trust in case of divergent interests;

The subject and content of communication requires significant efforts of both speaker and listener;

The speaker must spend time and be attentive in order to take into account listener’s knowledge (one’s language, perspective and absorbing capacity);

The listener needs to receive, decode, understand, analyze, and rehearse the acquired knowledge;

Tips to provide the successful communication;

The belief that more information – the better: each communicator benefits from high communication efforts of the other – that is not true;

Nevertheless, supplying little information raises suspicions;

Multistage communication: 1st stage requires high motivation to communicate from the speaker, as far as it in turn stage 2 communication;

First impression matter: Upward communication (from the lower to higher levels of organization) requires the specific approach;

Organizational and personal obstacles make it poor;

Superiors do not want to receive negative information from the subordinates;

Superiors do not have time to deal with that information;

Subordinates do not want to share information at the expense of their reputation and career;Communication channels may interfere with smooth communication;

There are varieties of upward communication;

The differences affect the quality of upward communication;

Soft management approach contributes to the activation of the organizational process of strategic formation;

Interdependence of all parts of communication process within the organizational system – the change in any part of the system affects other parts;

Communicate all possible messages to all possible people within organization is the way to compensate interdependent relationship;

On the other hand, little information communicated affects morale, production, attitudes and turnover;

Communication in the organization, as far as it one of the most is one of the complex and strategic activities, requires various implications for communication strategies in order …

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